Record of Procurement Actions

Each procurement officer shall maintain a complete record of each procurement. The record shall include the following:

(a)the date, time, subject matter and names of participants at any meeting including government employees that is in any way related to a particular procurement; CH. 5 GUAM PROCUREMENT LAW

(b)a log of all communications between government employees and any member of the public, potential bidder, vendor or manufacturer which is in any way related to the procurement;

(c)sound recordings of all pre-bid conferences; negotiations arising from a request for proposals and discussions with vendors concerning small purchase procurement;

(d)brochures and submittals of potential vendors, manufacturers or contractors, and all drafts, signed and dated by the draftsman, and other papers or materials used in the development of specifications; and

(e)the requesting agency’s determination of need.