Posting Guidelines

(a)Every agency shall establish written guidelines for accessibility of records and stating the procedures to be followed when making its records available in accordance with this Chapter. The guidelines shall include a mailing address, fax number and electronic mail address to which a person can send requests for copies of public records. The guidelines shall also include the records exempted from disclosure of which the agency is a custodian, as prescribed in Subsection

(b)of this Section. A copy of these guidelines shall be posted in a conspicuous public place at the offices of each agency, and a copy of the guidelines shall be available upon request free of charge to any person requesting the agency’s records. Each agency shall also make the guidelines and list of disclosable and non-disclosable documents available by computer telecommunications within one

(1)year of the effective date of this Chapter.

(b)Every public officer in charge of an agency having custody of records shall, within sixty

(60)days after the effective date of this Act, compile a list containing categorized descriptions of all writing in the custody of the agency which said agency considers non-public and non-disclosable as prescribed in § 10108 of this Chapter, and submit the list to the Speaker of I Liheslaturan Guåhan for approval by I Liheslaturan Guåhan. The list for each agency shall be referred by the Rules COL5/8/2020 CH. 10 SUNSHINE REFORM ACT OF 1999 Committee to the appropriate oversight committees, which shall hold a public hearing on each list before the list is put on I Liheslaturan Guåhan’s session agenda for approval. Such approved list shall be used as a guide for determination of nondisclosable records by agency employees and may be amended by I Liheslaturan Guåhan at any time. All documents not included on this list shall be considered public writings. If no such list is promulgated by the agency within

(60)days, all documents and records shall be public unless non-public and non-disclosable pursuant to § 10108. If a list is not approved by I Liheslaturan Guåhan within ninety

(90)days of submission thereof, it shall be deemed approved on the expiration of the ninety

(90)days.