Records and Reports

COL1242015 CH. 32 PROFESSIONAL ENGINEERS, ARCHITECTS AND LAND SURVEYORS

(a)The Board shall keep a record of its proceedings and of all applications for registration, which record shall show:

(1)the applicant’s name, age and last known address;

(2)the date of the application;

(3)the applicant’s place of business;

(4)the applicant’s education, experience and other qualifications;

(5)the type of examination required;

(6)whether or not the applicant was rejected;

(7)whether or not a certificate of registration was granted;

(8)the date of the action by the Board; and

(9)such other information as may be deemed necessary by the Board.

(b)The record of the Board shall be prima facie evidence of the proceedings of the Board, and a transcript thereof, duly certified by the Secretary under seal, shall be admissible as evidence with the same force and effect as if the original were produced.

(c)At the end of every fiscal year, the Board shall prepare and submit to I Maga’lahen Guåhan (Governor) and to I Liheslaturan Guåhan, no later than the first day of November, a report of its transactions of the preceding year, and shall transmit to them a complete statement of the receipts and expenditures of the Board, attested by affidavits of its Chairman and its Secretary/Treasurer.

(d)Board records and papers of the following class are of a confidential nature and are not public records: all examination materials for examinations not yet given and examination solutions for which the grades have not yet been published; file records of examination problem solutions; letters of inquiry and reference concerning applicants; Board inquiry forms concerning applicants; investigation files where any investigation is still pending; and all other matters of like confidential nature.