Student Activities Treasurer: Audit

(a)[No text]

(1)The Student Activities Money Committee of any school having student activities money shall appoint a student activities treasurer of that particular school.

(2)Each student activities treasurer shall be bonded in accordance with standard government of Guam procedures.

(b)Any student organization that raises money as provided by § 6114, supra, shall promptly deliver such money to the student activity a receipt therefore, promptly deposit the money into the Student Activities Fund of such school.

(1)Disbursements from the Student Activities Fund shall be made only for the purpose for which the Fund was established, or other purposes which the student organization raising the fund may determine.

(2)All expenditures of student activities money shall be for the enhancement of student educational or social welfare, as approved by regulations of the student organization and approved by the Superintendent.

(3)Disbursement of funds shall be made by the student activities treasurer as requested in writing by the student organization advisor and treasurer.

(4)The student activities treasurer and the principal of the school shall sign all withdrawals drawn against the Student Activities Fund; provided, that no checks or withdrawals may be drawn against the Student Activities Fund without a disbursement request signed by the student organization advisor and treasurer. COL 20240430 CH. 6 PUPILS

(c)The student activities treasurer shall maintain accounts showing the balances due respective student organizations, and shall maintain an accurate record of all deposits and expenditures from the Student Activities Fund, and shall prepare a monthly financial statement report.

(1)Copies of this report shall be given to the Superintendent of Education, principal and student activities sponsor.

(2)The records of the student activities treasurer shall be open to inspection at reasonable times by faculty advisors and officers of the student organizations concerned.

(3)Such records shall be maintained by the student activities treasurer in accordance with such rules and regulations.

(d)Each Student Activities Fund shall be audited as often as required at least annually or based on need by request of student organization officers/advisors or school administrators by the Bureau of Budget and Management Research in cooperation with the Department of Education Fiscal Office, and a copy of the audit shall be filed with the Student Activities Money Committee and the Board.